Last updated : June 2026
What this page answers (quickly)
- Do we collect personal data? Yes. Only what is necessary to run student recruitment events and work with partner institutions.
- Do we sell data? No. Never.
- Who owns the data collected at events? You do, for your candidates. We act as the processor, not the owner.
If you need the short version of our privacy policy, that’s it. The rest explains how, where, and why.
Still reading? Good. What follows gets into the details, how the data moves, where it goes, and why we handle it the way we do.
Who we are ?
StudyFairs started in Morocco in 2009 and never left. Today we run international education events in all moroccan big cities (Casablanca, Rabat, Tangier, Fes, Marrakech, Agadir, Meknes, Kenitra, Safi, Beni mellal, Oujda, ….etc.), +150 institutions from around the world come through those doors every year.
What we do is straightforward enough to explain over coffee : we put international universities in front of pre-screened Moroccan students. What takes the time is everything underneath that, making sure the data driving those meetings is clean, secure, and actually worth something when the event ends.
What data we collect (and why) ?
We don’t collect data for the sake of it. Every field has a purpose.
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tudent data (event participants)
When students register for an event, we may collect:
- Identity details (name, email, phone);
- Academic background ;
- Language level ;
- Study interests.
Budget range for international studies. Why? Because a list of names is useless. Institutions don’t need volume. They need qualified candidates.
Our pre-screening system uses this data to filter and match students before the event even starts. That’s how a 280% average ROI happens in practice, not in theory.
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Institutional partner data
If you’re a university or school working with us, we collect:
- Contact details of your team ;
- Event participation preferences ;
- Recruitment goals and target profiles.
This allows us to:
- Prepare relevant student pipelines ;
- Configure matching criteria ;
- Deliver post-event analytics you can actually use.
No guesswork. No inflated reports.
-
Website data
When you visit studyfairs.com, we may collect:
- Basic analytics (pages visited, time on site) ;
- Device and browser information.
This helps us understand one thing : Where people drop off, and what needs to be clearer. We’re not in the business of tracking behavior across the internet. Just improving our own.
How we use the data ?
We use data in three very concrete ways:
-
Pre-event qualification
Before an event, student profiles are analysed and segmented. Institutions don’t walk into a room full of unknowns. They meet candidates who match their criteria (Academic fit, Language ability, Financial capacity).
-
Live event operations
During the event, we use digital check-in and QR-based systems to:
- Track attendance ;
- Capture interactions between students and institutions ;
- Ensure accurate lead attribution.
No paper lists. No lost contacts.
-
Post-event reporting
After the event, partners receive structured data:
- Leads met ;
- Profile breakdown ;
- Engagement indicators.
And yes, this is where most organisers stop. We don’t. We track long-term outcomes when possible. That’s how we can say 89% of partners renew. Not because the event looked good, but because it translated into enrolments.
Who has access to the data ?
This matters more than anything else.
Students → Institutions
If a student interacts with your institution during an event, you receive their data. That’s the point. But only relevant data. And only for students who have engaged.
StudyFairs → Limited internal access
Within our team, access is restricted:
- Operational staff → event execution.
- Technical team → platform maintenance.
- Management → aggregated reporting.
No one is browsing student profiles out of curiosity. Access is tied to function.
Third parties
- We do not sell or rent data.
- We do not share databases with external marketers.
- We do not trade contacts.
Some technical providers (hosting, analytics tools) may process data on our behalf. They are selected based on reliability and compliance standards.
Data storage and security
Data is stored using secure systems with controlled access. We implement:
- Encrypted data transmission ;
- Access controls by role ;
- Regular system monitoring.
Is any system 100% risk-free ? No. But the difference is in how seriously it’s handled. For us, data integrity is not a legal checkbox. It’s operational credibility.
Lose trust once, and in this industry, you don’t get it back.
How long we keep data ?
We don’t keep data forever.
- Student data is retained as long as necessary for recruitment follow-up and reporting.
- Institutional data is retained for the duration of the partnership.
If a dataset stops serving a clear purpose, it gets removed or anonymised.
Simple rule : if we don’t need it, we don’t keep it.
Your rights (GDPR and beyond)
Depending on your location, you may have the right to :
- Access your data ;
- Request correction ;
- Request deletion ;
- Restrict processing.
We apply these principles broadly, not just where regulation forces us to.
To make a request, contact : contact@studyfairs.com. No forms. No friction.
Cookies (briefly)
Yes, we use cookies. No, not the intrusive kind. They help us understand:
- Which pages are useful ;
- Where visitors leave.
You can disable them anytime via your browser.
A note on student consent
Students who register for our events are informed that:
- Their data will be shared with participating institutions.
- The purpose is recruitment-related communication.
No hidden clauses. No fine print tricks. And here’s something many don’t say clearly : If a student is not comfortable sharing their data, they don’t have to attend.
What we don’t do ?
Let’s be explicit. We don’t:
- Sell student databases ;
- Inflate lead numbers with unqualified profiles ;
- Share your competitor’s data with you ;
- Keep data « just in case ».
If a practice doesn’t serve students or institutions in a measurable way, we don’t keep it.
International data transfers
Because we work with institutions globally (Europe, North America, Asia, MENA), data may be accessed across borders. When this happens, we ensure:
- Appropriate safeguards are in place.
- Access is limited to what’s necessary.
Again, this is operational, not theoretical.
Changes to this policy
This policy may evolve as our systems improve or regulations change. When it does, we update this page. No silent modifications.
Final word
You’re not here because you enjoy reading privacy policies. You’re here because you want to know one thing:
Can we trust you with our data, and our candidates ? Short answer, yes.
Longer answer : trust comes from how things work in practice. After 17 years, 100+ events, and partnerships that renew year after year, we’ve learned this : Data is not the product. Outcomes are.
And data, handled properly, is what makes those outcomes possible.
Contact
StudyFairs
- Email : contact@studyfairs.com
- Phone : +2125 22 26 26 23